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Keeping your printer working efficiently

CAUTION! Buying a New Computer

Capturing A Screen Image

To capture a snip in Windows 7 or 8

Handy Shortcuts

Opening Microsoft Office 2007/2010 files,
if you Have Earlier Versions of Microsoft Office.

Are you still paying for Antivirus?

Has your Taskbar moved?

What is Cloud Computing?

What is the Clipboard on your Computer?

Have you suddenly lost all your text while you are typing?

Font too small when reading a Web Page?

Phishing on your phone -- Warning!!


TIPS AND HINTS



Tips and Hints

Keeping your printer working efficiently

Do a test page every two weeks for all colours to keep the jets free.  Just a page with 2 lines of large characters mixed red, yellow, blue (also black if you do not print frequently).  Save the page to your computer desktop so you can simply double check and print.

Never leave a printer without all cartridges in place (even if empty).  If the jets dry out a new print head could be needed.

Don’t open the ink cartridge door until ready to replace a cartridge as most printers clean all cartridges each time the door is closed.


CAUTION! Buying a New Computer

New computers now come with Microsoft Office 2013 starter version pre-installed. This has a 60 day expiry limit.  After that time, a full version must be purchased and installed. A better option is to pay for a full version and have it pre-installed at the time of purchase.


Alternatively, you can install “Open Office”  an office suite similar in appearance to Microsoft Office 2003, but with updated features.

There are quite a number of other considerations when buying a new computer.
If you are unsure, advice is available from our Club.


Capturing A Screen Image

There are many instances where a copy of the screen image is desirable.  It is quick and simple to do this.  To copy the whole screen at any time simply press the Print Screen key (could appear as Prt Scr). Nothing seems to happen, but a copy now exists in the memory clipboard.


Now you can “Paste” this to any suitable file.  This could be Word, Excel, PowerPoint, WordPad or other document.


However, it is much better to “Paste” it into an imaging application such as “Paint”, “Irfanview”, “Gimp”, “Corel” or similar.  It can then be saved as a JPG (or other image type), and be altered, enhanced, etc. which is far more useful.


If you only wish to copy the active window rather than the whole screen, hold Alt key while pressing the Print Screen Key.


If you have Windows 7 or 8 operating system you can also use the Snipping tool.


To capture a snip in Windows 7:

Open Snipping Tool by clicking the Start button Picture of the Start button. In the search box, type Snipping Tool, and then, in the list of results, click Snipping Tool.

Click the arrow next to the New button, select Free-form Snip, Rectangular Snip, Window Snip, or Full-screen Snip from the list, and then select the area of your screen that you want to capture.

In Windows 8

Open Snipping Tool by clicking the Start button Picture of the Start button. In the search box, type Snipping Tool, and then, in the list of results, click Snipping Tool.

Click the arrow next to the New button, select Free-form Snip, Rectangular Snip, Window Snip, or Full-screen Snip from the list, and then select the area of your screen that you want to capture.

Open Snipping Tool by swiping in from the right edge of the screen, tapping Search (or if you're using a mouse, pointing to the lower-right corner of the screen, moving the mouse pointer up, and then clicking Search), entering Snipping Tool in the search box, and then tapping or clicking Snipping Tool.

Handy Shortcuts

There are many handy shortcut keys.  Here are just a few of the most useful.


You have typed the words for a heading in any word processor.  Highlight the words, hold down the Ctrl key and press U B E on the keyboard.  Now your heading is Underlined, Bold and Centred.


Other shortcuts are...

Save your work - Ctrl S

Copy and Paste - Ctrl C,. then Ctrl V


More options to use with the Ctrl key...

L - Left Justify

R - Right Justify

I - Italics

P - Print


Opening Microsoft Office 2007/2010 files,
if you Have Earlier Versions of Microsoft Office.

A problem, that will increase as more and more computer users update to Microsoft Office 2007 or 2010, is that those to whom they email documents will not be able to download them.  The 2007/2010 programs are not compatible with earlier versions of Microsoft Office. If someone sends an attachment in Word, Excel and PowerPoint 2007/2010 the recipient is unlikely to be able to read it. If you do not intend to update to Office 2007/2010, download the Microsoft Office Compatibility Pack by clicking this link:

Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats.

By installing the Compatibility Pack in addition to earlier versions of Microsoft Office, you will be able to open, edit, and save files using the file formats new to Word, Excel and PowerPoint 2007. It is a large download of 27.5 MB. It will take several hours to download if you are still connected to dialup Internet. With broadband, however, you can begin using this convenient compatibility pack in a few minutes.

It’s great!

In Office 2007/2010 programs, you can save documents as earlier versions of Office, so they can be sent as attachments to those with earlier versions.  It would be handy, nevertheless, to keep a note of this link in case a recipient of your attachment could not open it.  
You can email back this link to your unhappy emailer.


Are you still paying for Antivirus?

Why not use Microsoft Security Essentials? It is free, you don't have to register, it is designed to integrate with Windows Firewall and works with XP, Vista and Win 7. It comes pre-installed with Windows 8. The only slight niggle is its habit of warning you about once per week that you are "unprotected", which is a gross exaggeration, it simply means it wants you to run a short “system scan” to make it happy again. Of course you can stop this by setting a regular scan, but I find that inconvenient.  Other antivirus programs also want you to do regular scans, so MSE is not on its own there.


Here is a review from TechRadar.com from the UK.

"If you want good, free antivirus software, then Microsoft Security Essentials is the tool for you. It's small, doesn't sap system performance and gets regular automatic updates to keep you secure. There's no obvious downside to using MSE – and because it's the basis of a revamped Windows Defender that will ship as part of Windows 8, it could well be a good idea to get used to it now. With Microsoft regularly updating MSE there's really no excuse to not run anti-malwaretools, when they're as good as this – and especially when they're free."


Has your Taskbar moved?

If your desktop screen task bar has mysteriously moved from the bottom of the screen to either one side or top, it is easily corrected.  Simply left click on a blank area in the middle of the task bar and drag it to the bottom of the screen.  Release the mouse click and it will suddenly jump to the correct position at the bottom edge of your screen.

You can lock the taskbar to prevent it being moved accidentally by right clicking over the taskbar and click on “Lock the Taskbar”.


What is Cloud Computing?

In a nutshell, Cloud computing is working on the Internet rather than on your computer. Let us compare emailing from your computer and on the Cloud.  On your computer, you may use Outlook Express as the email program and all your data such as address books, emails sent and received, drafts etc. is saved on your computer hard drive.  Compare this with Gmail, one of the popular Cloud email programs.  Gmail is not stored on your computer. When you want to use it, you open your Internet browser, go to Google Gmail and enter your user name and password.  Gmail then temporarily downloads your address book, emails sent and received etc. to your computer, from somewhere in space. Nothing is kept on your computer. Other examples are Google Docs and Google Calendar. You can do word processing, spreadsheets, presentations etc. and also keep a personal calendar. The advantages of Cloud computing  -  With your user name and password, you have full access to all your files and user programs anywhere there is a computer with an Internet connection such as Internet cafes and also including your Smartphone. You don’t buy the programs, you simply use them from the Internet. However there are professional facilities you can purchase on a subscription basis. Other examples of Cloud computing are Blogs, social sites such as Facebook, Twitter etc. Google maps and many more.


What is the Clipboard on your Computer?

The clipboard is a reserved section of memory that is used as a temporary holding area for data that is copied or moved from one application to another using the copy and paste and cut and paste (move) menu options.  Each time you transfer something onto the clipboard, the previous contents are deleted.  Although there are clipboard viewers that let you view the clipboard's current contents, they are seldom used. The clipboard serves as a behind-the scenes function, holding its contents for pasting (inserting) into another application.

Acknowledge: computer.yourdictionary.com


Have you suddenly lost all your text while you are typing?

If you accidentally press Ctrl + A and then type any character, all your text will disappear. This is easily done by mistake when you mean to press Shift + A to type a capital “A”.

The reason? Ctrl + A selects all your text, the next character typed replaces all that text with the one character you just typed.

The fix? Quickly press Ctrl Z (Undo)


Font too small when reading a Web Page?

If you are viewing a web page that has a font size too small to read, just hold down the Ctrl key and tap the += key.  Each time you press the key the text will get larger.  To reduce the size, hold down the Ctrl key and tap the _- key (next to the += key).  Each time you tap the key will reduce the text size.


Phishing on your phone -  Warning!!

There are still reports of members of the public receiving telephone calls claiming to be from Microsoft or other Service Companies.  They allege that the member’s computer has a problem and they can fix it for them (for a price).  Sometimes they address you by name.

Regardless, just hang up.

Do not get into a discussion with them or disclose any personal information such as passwords, credit card numbers or anything else.  This has been a most persistent scam so please be on your guard.

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